About SUCF
SUCF Office of Capital Program Management and Finance
The Office of Capital Program Management and Finance is comprised of three separate divisions:
- Capital Program Management
- Capital Program Finance
- Controller's Services
Office of Capital Program Management - Each state-operated and hospital campus receives capital appropriations on a multi-year basis and must plan and progress their capital work within fiscal parameters. The Planning unit assists individual campuses in implementing capital projects funded from the capital plan by determining appropriate project sequencing and funding strategies on a multi-year basis.
This is accomplished by a staff of Program Management professionals who work directly with the campuses. The planning process includes the identification, initial scoping and sequencing of specific capital projects to be progressed; supervision of consultants in the progression of specific program and or planning studies; and the development and refinement of project scopes and project cost estimates up until the project is bid. These efforts are undertaken with a goal of formulating a strategy to ensure individual capital plans are progressed in an efficient and effective manner.
Additionally, the Program Managers coordinate funding for projects administered by the campus, known as "campus lets". While the primary responsibility for these projects resides with the campus, the Program Managers are involved with the coordination of these projects within the campus' overall capital planning strategy.
The Costing unit supports the Planning unit and Design Office. Prior to the inception of a project, this unit will review the scope of a project and develop a preliminary project budget including the cost of design, construction and equipment.
Once the project is formally initiated, the Costing unit will review project estimates at various design phases (schematic, design manual, and pre-bid) and compares estimated project costs to the current budget. This unit also performs a post-bid analysis when necessary.
Office of Capital Program Finance - The Office of Capital Program Finance is primarily responsible for working with the planning office and with the campuses to formulate and manage annual and multi-year design and construction activity in such a manner that campus priorities are met while adhering to fiscal parameters established by the Division of the Budget. A majority of the capital plan is funded by bonds issued by the Dormitory Authority of the State of New York (DASNY) on behalf of SUNY.
This office is involved with a multitude of financial policies and procedures such as the development of a University-wide multi-year capital financial plan; coordination with Division of Budget on bonding, commitment, and disbursement levels; forecasting financial activity and its impact on financial plan objectives; determining the size and timing of bonds, coordinating the issuance of bonds by DASNY on behalf of SUNY, processing the repayment of advance appropriations to the Office of the State Comptroller, and processing debt service payments on bonds issued by DASNY
Additionally, the Office of Capital Program Management & Finance assists in coordinating and gathering information on capital projects for inclusion in SUNY's capital budget request.
Controller's Services - The Office of Controller's Services is responsible for establishing and maintaining the Fund's accounting policies and procedures. This includes:
- Auditing and approval of operating and capital payment requests,
- Submission of approved payment requests to OSC,
- Allocation of project funding at OSC in accordance with the fiscal plan \ established by the Office of Capital Program Finance,
- Processing of payroll tax and fringe benefit payments on behalf of the Fund's staff, and
- Staffing the Internal Control Officer position in support of the Fund's Internal Control Program.
In addition, the Controller's Office prepares the Fund's annual financial statements which are independently audited and included within SUNY's financial statements.